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What is a LMS?

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What is a LMS?

LMS stands short for Learning management system. A LMS can be used deliver training. You can use LMS to deliver education courses or training programs. It helps you to build and manage courses, assign to users, grade them etc.

Training delivered through a technology based system is typically classified as e-learning. A LMS is a software program that helps you create, manage and deliver eLearning courses.

Who are the Users of LMS?

The main objective of an LMS is to manage the learning process (the name Learning Management System is pretty much self-explanatory)

Anybody who’s needs ongoing training can use an LMS. It is useful for business in all sizes from multinational enterprises to small and medium businesses, Online and e-learning based educational institutions.

Educational institutions also use LMS to enhance their on-campus resources or expand their student population by targeting users outside of their traditional territories. Corporations usually use LMS courses to advance their key staff’s skills or as a requirement to promote them.

What are they using an LMS for?

An LMS can be used for all kinds of learning activities but it’s also can be used as an individual business tool.

Here are some of the most common use cases for an LMS platform:

Employee Training

The need to train new employees or teach existing employees new skills is constant. By using LMS you can decrease the cost and eliminate business difficulties associated with traditional learning by enabling your employees to study the material online and create their own space.

Employee onboarding

New employee onboarding is the process of integrating a new employee with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team. Using LMS you can easily handle the on-boarding process. You can give a detailed class through your lms for your new hires. It’s also a good place to educate your employees. It’s also a good place to educate your new hires of your company’s employee conduct code, privacy guidelines, and race/sexual harassment policies.

These are the most important use cases of LMS, and LMS can use for educational offerings also.

Why should you improve your employee on-boarding?

Employee onboarding is the process of helping new hires adjust to social and performance aspects of their new jobs quickly and smoothly, If done right, employee onboarding becomes your secret sword for hiring and retaining talent. A successful employee onboarding assures that your best candidate actually shows up perfectly on their first day. Employee onboarding mechanism starts at the point your perfect candidate accepts your offer.

Organizing a successful onboarding process:

Shortage of time is one of the most important problems facing the onboarding process. It is difficult to complete a successful employee on-boarding. The lack of onboarding resources affects the onboarding process.


It could be a school selling online lessons, a traditional educational institution supplementing its classroom based courses, a business educating its clients, or even a government agency or NGO helping educate the general population. In all these forms, and many more, eLearning is here to stay, to the degree that it might be the very future of learning.

Sales Enablement

Learning management platforms are also used for Sales Enablement training as it is very easy to create pitch practice and encourage Sales teams to learn the right thing by using an LMS.

This is especially useful when the workforce is distributed.

Using the LMS, a Sales team can

  • Improve productivity by providing access to high quality content about the product and the pitch.
  • Optimize the processes within the Sales funnel to increase productivity
  • Get instant feedback from managers without taking up facetime.

How does a LMS work?

A LMS lets you build structured learning programs, which can be assigned to learners and progress tracked.

Creating an eLearning course

In order to deliver your eLearning content you first need to add it in your LMS.

You can add content that already exists on the web (Youtube, pdfs, ppts, web links) or populate them with your own content such as videos and presentations.

Typically content is organized as files or assets and lessons within a course. A course is nothing more than a logical grouping of assets.

Organizing e-learning courses by user groups

Typically e-learning courses are organized by vertical functions. For example Sales team will have one or more courses visible to them and this sort of functions are typically executed using an organizational grouping function within the LMS.

Typically Learning Management Systems have built in processes to manage users and to create groups of users. This so that content and interactivity can be shared within those respective groups.

Delivering e-learning courses via group or user assignments

Courses are typically delivered by assigning them to user groups. Content is then delivered via email where they can be instantly consumed using a mobile device.

Tracking Progress

Once e-learning courses are delivered, a typical LMS tracks the progress of the user by tracking the following information:

How much engaging is the course How much of the course has been reviewed by the user Who all have enrolled in the course and how much progress have each of the learners made

Comprehensive List of Features that are expected in typical LMS are

Content creation, sharing and course authoring

  • Ability to share any type of content into the LMS
  • Ability to quickly create courses
  • Ability to import third party content using SCORM or other formats
  • Create and publish courses privately or on public facing websites


  • Ability to generate certifications
  • XAPI support

User and group management

  • Ability to organize users into groups
  • Ability to bulk import users
  • Ability to support third party SSO service like OKTA, Google SSO

Course player

  • Rich interactive course player
  • Show assigned courses

Dashboard and onboarding

  • Simple onboarding user experience
  • Show current user progress
  • Learner Dashboard
  • Admin Dashboard
  • Customizable Dashboard
  • Team Level Gamication
  • Rewards

Mobile app

  • Mobile Learner experience


  • Comprehensive analytics for users
  • Comprehensive analytics on courses and its engagement
  • Organizational summary

Ready to get Started?

KloudLearn is a modern, intuitive and feature rich Learning management system and a Learning Experience platform.

If you’re ready to get started, we’d be happy to help! Get in touch with us or simply sign up for a free account (free for upto 10 users).

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